Room- & Desk Booking, Digital Reception
We are happy that more colleagues can meet at the office again. But for the time being we are not going back to what we were used to. The number of workplaces in many offices has been drastically reduced, sometimes by as much as 70 to 80 percent, which seems to have definitely changed the relationship between working from home and working at the office. The management of workplaces, meeting rooms and visitors suddenly becomes indispensable for (almost all?) organisations. Therefore, we have strongly expanded this portfolio with different possibilities and versions for large as well as for small organisations.
Check the availability of a meeting room at a glance and book it within a few seconds. There exist various possibilities to book a meeting room: directly via an online platform, via Outlook, directly via the touchscreen near the meeting room or via an app. Our tools help you to make optimal use of all rooms. Searching for a meeting room, unnecessary vacancy, interruptions during the meeting and double bookings are thus belonging to the past.
Flexible workplaces are becoming personal. Check the occupancy rate of workplaces at a glance and book one within a few seconds. Log in with your personal NFC-card or compatible smartphone. The desk can immediately adjust to your personal sitting or standing height.
And if you are out of the office, the smart app ensures that you can book a workplace anytime and anywhere. This handy app is available for both Android and iOS.
Digital self-registration ensures a professional and modern registration of visitors. In accordance with GDPR legislation. In this respect, your receptionist can continue to focus on his or her core tasks and unmanned reception desks become possible. After registration, the employee in question receives an e-mail (or SMS) to pick up the guest at the reception desk. The software shows a real-time overview of who is or has been in the building. In addition, the organisation also complies directly with the EU GDPR requirements for visitor registration.
The accompanying reporting tool provides you insight into the occupancy rate of the workplaces and meeting rooms. This may show that fewer fixed workplaces are needed but more flex desks, huddle rooms or meeting rooms. Thanks to this data, you can optimise office space and increase (cost) efficiency.
Experience it all closely at the office in Mechelen.